Location: In-Office (Maple Grove), with occasional remote flexibility (e.g., appointments or weather-related)

Compensation: $50,000-$60,000 annually

Employment Type: Direct Hire

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Key Responsibilities:

Executive & Administrative Support

• Provide comprehensive administrative assistance to the ownership team, including managing calendars, coordinating meetings, preparing presentations, and routing legal documents for signature and storage.
• Draft and distribute internal communications to foster enterprise-wide information sharing and engagement.
• Organize company events and meetings, such as shareholder gatherings and employee celebrations.
• Document and maintain standard operating procedures related to this role.

Office & Facilities Management

• Serve as the primary liaison for building maintenance issues, including responding to hot/cold calls and coordinating repairs.
• Collaborate with the property manager and vendors to ensure timely facility upkeep and improvements.
• Support renovation and major repair projects in coordination with the Real Estate team, including planning, design, and execution.
• Lead office space planning, including employee moves, workstation setup, and furniture procurement.
• Monitor and maintain conference room functionality, cleanliness, and supplies.
• Oversee office equipment in partnership with the IT department (e.g., copier leases, postage meters, meeting room technology).

Team Supervision & Support

• Supervise the headquarters receptionist and provide coverage as needed.
• Ensure day-to-day administrative tasks are completed efficiently, including mail distribution, filing, and copying.
• Maintain inventory and place orders for company-branded printed materials (letterhead, envelopes, forms, etc.).

Financial & Strategic Support

• Contribute to the annual budgeting process by submitting capital needs and expense assumptions to Financial Planning & Analysis.

Qualifications:

Required:

• 3 to 5 years of administrative experience
• Excellent time management, organization, and attention to detail
• Demonstrated ability to manage multiple projects and shifting priorities
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with integrity

Preferred:

• Associate degree in a business-related field
• Experience managing office renovations, furniture purchases, and vendor coordination
• Background in corporate communications and relevant software tools

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.